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|Position Title||Organization / Program Name(s)||Communities||Duties||Suitable For||Volunteering Location||Police Check|
|Board or Committee Member||Oakville Literacy Council, Oakville Public Library - Woodside Branch||1. Promoting the objectives of the Council
2. Promoting membership and community partnerships with the Council
3. Actively participating in the process of developing and implementing the Councils policies, rules and regulations
4. Actively participating in developing and implementing strategic plans, determining long and short-term goals, and monitoring success in achieving them, particularly as they pertain to maintaining financial sustainability
5. Monitoring and strengthening the effectiveness of programs consistent with Council’s mission.
6. Ensuring adequate financial resources for the organization to fulfill its mission.
7. Protecting assets, providing proper financial oversight and developing annual budget
8. Building and maintaining a competent board
9. Ensuring legal and ethical integrity, adhering to legal standards and ethical norms – appointing legal counsel and auditors as needed
10. Assisting in maintaining a minimum level of fundraising
- Board Members must participate on at least one committee
- Committee members are expected to lead smaller groups with defined descriptions and goals
- Serve as a spokesperson/ambassador for the organization, promoting community engagement and support of the organization
|Board of Directors; Committee Members (various), Volunteer Facilitators||Lighthouse Program for Grieving Children (The)||Attend monthly board meetings (Mondays), support the fundraising committee, particularly need education/youth organizational, marketing, medical, HR, communications professionals if possible from Burlington, Mississauga, Brampton. Directors network for the organization and actively participate in one standing committee best suited to their interests/skills.
Other opportunities exist in support of various committees, notably fundraising and outreach.
Frequent training program available for volunteer group facilitators.
|Youth ; High School Students ; Adults aged 18 and up||Oakville||Not Required|
|The New Mentality Youth Leader||ROCK, Burlington - Pearl St - Head Office||The New Mentality is a mental health group that is comprised of youth looking to decrease stigma and raise awareness about mental health. The New Mentality Halton is looking for group members to assist in the creation of a fourth annual youth engagement conference. The main goal of this conference is to encourage youth to start a New Mentality Council at their own school. The conference will educate youth as well as their staff advisor(s) on how to successfully run a council and create an event. We are looking for self-motivated, opinionated and organized youth to join our team!||Youth ; High School Students||Flexible||Not Required|
|Administrative/Social Media Assistant||Summit Housing and Outreach Programs, Burlington Office||A volunteer administrative assistant is needed for 4 to 8 hours per week, to assist the Coordinator of Volunteers with program set up, volunteer records, monthly newsletters, calendars, social media, exhibit booths/displays, reports, etc.
Experience with social media and newsletters is required
Experience with website design would be an asset
Lived mental health experience would be an asset
|Adults aged 18 and up||Flexible, with some work from home||Required|
|Board of Directors / President||Parkview Childrens Centre, Oakville - Lakeshore Rd - The Lakeshore School, Licensed Child Care Centre||- Provides general leadership to the Board
- Fosters strong working relationships with other Board members and the Executive Director
- Strives to maintain an effective Board culture to ensure a higher performing team capable of fulfilling its responsibilities
- Ensures organizational policies and procedures are followed
- Acts as chairperson for Board meetings; helps mediate and guide board discussions; and assists in achieving consensus.
- Drives the strategic direction of Parkview
- Has signing authority for financial and legal matters
- Ideally has a legal background (not required) and previous not-for-profit Board experience
|Meetings take place between three sites that are located in Burlington and Oakville||Required|
|Board Member||Oakville Chamber Orchestra||We are looking for board members interested in a hands-on operating role in the following areas:
- Website Management
Our organization is located in Oakville. These positions require a commitment of about 2 - 3 hours weekly and we have board meetings every 2 months.
Application Process: Contact General Manager – email@example.com
|Adults aged 18 and up ; Seniors (55+)||Trafalgar and QEW, Oakville|
|Volunteer Office Receptionist||Habitat for Humanity Halton, Burlington||The position will be primarily responsible for greeting walk-ins, answering phone calls and ensuring that queries are directed to the appropriate person within the organization as well as other administrative functions.||People with a physical disability ; Youth ; High School Students ; Adults aged 18 and up ; Seniors (55+)||1800 Appleby Line, Burlington, On - North of QEW, South of Upper Middle||Not Required|
|Various Volunteer Positions||Darling Home for Kids||- assisting with recreation therapy programs (arts and crafts, reading, baking, outdoor games)
- administrative support
- gardening/maintenance of the home
- special events and fundraising (golf tournament and Comfort & Joy Gala)
- Comfort & Joy Gala Committee Members
|Youth ; High School Students||5657 15th Side Road, Milton Ontario||Required|
|Organizing Committee Members||Doors Open Burlington, Mailing Address||Serve on the organizing committee to plan the annual Doors Open Burlington event which includes sitting on one of the sub-committees.||Anyone||Organizing Committee usually meets at Ireland House Museum, 2168 Guelph Line, Burlington, ON.||Not Required|
|Family Resource Centre Attendant||ErinoakKids, Centre for Treatment and Development||ErinoakKids Family Resource Centres offer clients and families access to information and resources, including toys and books to support skill development at home.
MAINTAINING THE FAMILY RESOURCE CENTRE
• Encourage, promote and welcome families into the Resource Centre.
• Ensure that the Family Resource Centre is accessible, clean, organized and user-friendly.
• Assist families and ErinoakKids staff in using the Family Resource Centre.
• Maintain collection of toys and reading materials for client families and staff to borrow.
• Assist new families to register with the Family Resource Centre and provide orientation.
• Check items in and out as required, using the electronic database.
• Clean, disinfect and inspect returned items. Ensure items are in working order, replace batteries if necessary, and ensure all component pieces are returned.
• Shelving and re-shelving of materials.
• Follow up with families on over-due items.
• Retrieve and process items in the drop off bin.
• Assist with annual inventory.
• Inform the Family Resource Centre Assistant of requests and concerns from families and staff
PROMOTING THE FAMILY RESOURCE CENTRE
• Work collaboratively with the Family Resource Centre Assistant to organize handouts and activities to provide for families visiting the centre
• Work collaboratively with the Family Resource Centre Assistant to implement new and creative ways to encourage families and staff to utilize the Family Resource Centres
• Maintain an information board for parents who visit the Family Resource Centres
• Complete materials preparation tasks in between client visits.
|Adults aged 18 and up||ErinoakKids||Required|
|Friends of the Library Board Member||Friends of the Oakville Public Library, Mailing Address||The responsibilities of the Member-at-Large position are not onerous. The position requires that the person attends the monthly meeting of the Executive of the Friends of the Library Board (there are no meetings held in July and August). Meetings are held the third Tuesday of the month at 7pm at the main library.
The member will participate in discussions which are focused on library advocacy and how to raise monies in order to provide extras which the OPL staff specify and which are not covered by the regular OPL budget.
There is a possibility of accepting further responsibilities as opportunities occur throughout the year.
Assistance at the semi-annual book sale is strongly encouraged.
|Adults aged 18 and up||Oakville Public Library - 120 Navy Street, Oakville ON||Not Required|
|ReStore Cashier||Habitat for Humanity Halton, Burlington||• Take payment from customers for merchandise sold.
• Assist in answering phone calls
• Periodically review merchandise on shelves to further assist customer inquiries
• Be courteous, respectful and professional to both the customer and your fellow volunteers;
• Train and provide support to all new volunteers as required;
• Ensure work area is clean, tidy and safe at all times;
• Assist in providing information on Habitat for Humanity and making appropriate referrals when appropriate;
• Other duties as required.
The role of the Cashier is to provide assistance to the ReStore with front line cash operations. This support allows HFH Halton to raise funds to cover the affiliate’s operational costs and build homes in the Halton community.
Responsible to: The ReStore Staff member on duty
Screening Process: Interview + provide two References + Police Check
|Adults aged 18 and up||HFH Halton ReStore – 1800 Appleby Line, Unit 11 Burlington||Required|
|Food and Beverage Coordinator||Habitat for Humanity Halton, Burlington||- Working within the affiliate service area research all business sectors as potential donors.
- Contact potential donors – primary contact to be either in person or by telephone. Email and/or
letters to be used as a secondary communication.
- Maintain a complete informational database of all business contacts for HFH Halton’s future
- Schedule snacks and lunches on a daily basis while a construction project is in progress
- Assist with food pick-ups and deliveries
- Assist with initial set up of kitchen facilities on site
- Assist with replenishing supplies, water, food and paper products on-site as needed
|Adults aged 18 and up ; Seniors (55+)||HFH Halton Office – 1800 Appleby Line, Unit 13 Burlington, Ontario|
|Scholarship Award Selection Panel Member||Community Living Oakville||Review scholarship applications and participate in selecting the successful recipient.||Community Living Oakville, 301 Wyecroft Road, Oakville ON L6K 2H2||Required|
|Administration Volunteer||Links2Care, Georgetown - Armstrong Ave - Georgetown Office, Community Social Services Programs||Answering phone, mail outs, sorting mail, surveys, greeting and directing visitors, other administration tasks as needed.||Adults aged 18 and up ; Seniors (55+)||36 Armstrong Ave Unit 1 in Georgetown or 47 Mill St. Acton||Required|
|Volunteer Reviewer||United Way Oakville||United Way Oakville relies on volunteer reviewers to evaluate applications for funding submitted by agencies. Volunteer reviewers are tasked with reviewing two or three funding applications submitted by agencies and work as part of a team in assessing agencies against criteria.
The process involves monthly meetings, discussion, reading, analyzing and review resulting in funding recommendations which ensure United Way Oakville’s allocation process is accountable, fair and transparent.
|Adults aged 18 and up||Oakville||Required|
|IMPACT Volunteer Team Member||Joseph Brant Hospital Foundation, Burlington||There are various volunteer roles available including administrative support and representing the Foundation in the Community at various events and festivals throughout the year. Some of the Foundation’s events include the annual Crystal Ball Gala and the Amazing Bed Race and many more.||Adults aged 18 and up||Required|
|Board Member||Danielle's Place, Eating Disorder Support and Resource Centre||Attend monthly board meetings. Participate in sub committee activities focused on strategic development of programs and funding opportunities. Community Outreach and education.||895 Brant St., Unit 3, Burlington||Required|
|Board member||Musikay, Mailing Address||- Actively support the organization's vision, mandate and activities
- Attend board meetings and ensemble events
- Promote toe ensemble
- Seek and develop the financial resources needed for the growth of the ensemble
|Downtown and/or North Oakville||Not Required|
|Front of House Volunteer||Musikay, Mailing Address||Welcome patrons, manage ticket sale table, hand programs out, usher patron to seats, help setup and clean the stage for larger productions, help with patron's data compilation. Assist with post-concert receptions.||Youth ; High School Students||Downtown and North Oakville||Not Required|
|Grant Researcher||Musikay, Mailing Address||Searching for suitable grant opportunities for a not-for-profit professional music ensemble.||Adults aged 18 and up||Work from your own home||Not Required|
|Grant Writer||Musikay, Mailing Address||Writing grant applications for a not-for-profit professional music ensemble.||From your own home||Not Required|
|Volunteer Receptionist||Oakville Senior Citizens Residence||OSCR is looking for mature adults to work in our Reception weekday afternoon. An excellent command of the English language, a friendly manner, the ability to answer the phone, direct calls and provide basic information is required, and the ability to interact with clients, greet visitors, assist with inquiries. Full training provided. Current police check required.
Answer the phone, direct calls, provide basic information to callers. Interact with visitors, clients and guests. Provide information and direction. Some basic clerical duties. Full training provided.
|Adults aged 18 and up||2222 Lakeshore Road West, Oakville ON L6L 5G5||Required|
|Sponsorship Funding Coordinator||Halton Fresh Food Box, Fresh Food Boxes||- Attend Sustainability Committee meetings either in person or via teleconference/Skype as required.
- Work closely with the Sustainability Committee/Halton Fresh Food Box Board of Directors to:
• Identify sponsors that best suit the profile of Halton Fresh Food Box
• Ensure all local sponsor benefits and obligations are outlined in a signed agreement, that the benefits are delivered, and that the sponsors are recognized accordingly
• Develop a sponsorship recruitment and recognition plan
• Develop a sponsorship promotional package
• Work with contacts to link connections with potential sponsors
- Consult with the Sustainability Committee and Program Manager in order to identify in-kind services and supplies you might obtain through sponsorship.
- Act as main contact for the sponsor representatives.
- Create and maintaining a Master Plan to be shared with the Sustainability Committee annually including:
• Contacts, activities, and timelines
• Identified issues, challenges and opportunities for future planning and succession planning.
• An end of year synopsis of activities and results
- Work with Marketing and Promotions Committee to ensure that sponsors receive the promotional materials they require for distribution purposes, and to determine how any media sponsorships are negotiated.
|Adults aged 18 and up||Through out Halton Region||Not Required|
|Committee Members Great Ride 'n' Stride Milton||Canadian Cancer Society, Oakville - Halton Unit||Looking for a few great committee members to assist with the Great Ride 'n' Stride Milton. Fundraising, organizational and event planning skills are definite assets to this team.||Youth ; High School Students ; Adults aged 18 and up ; Families||Country Heritage Park, Milton||Not Required|
|Volunteer Assistant Coordinator||Habitat for Humanity Halton, Burlington||• Contacting, scheduling and conducting interviews with all new potential volunteers to assess ‘best placement’ within the affiliate.
• Ensuring all volunteer applications are complete and paperwork in order
• Conducting reference checks via phone in a professional manner
• Schedule the volunteer to the next available Orientation and Safety, Health and Environment training session.
• Familiarizes the volunteer with the organization and be cognizant of the skills a volunteer brings to Habitat that may be better suited to other roles (i.e.: committees)
• Assist in developing and implementing volunteer recruitment strategies
• Provide assistance in creating and updating volunteer orientation and training modules
• Assist with the planning and execution of volunteer recognition programs and events
• Responsible to call new volunteers to remind them to attend upcoming info sessions
• Assist with updating volunteer literature (position description and manuals)
• Maintain accurate statistical information on interviews in an excel format
• Help with administrative duties as required (photocopying, faxing, etc.)
|Adults aged 18 and up||Milton||Required|
|Administration Coordinator||Habitat for Humanity Halton, Burlington||-Assist with volunteer scheduling (ReStore, special events, construction projects, etc.)
- Assist with data entry
- Update volunteer files
- Assist with documentation of completed hours
-Provide assistance in creating and updating volunteer orientation and training modules
-Assist with updating volunteer literature (position description and manuals)
-Help with administrative duties as required (photocopying, faxing, etc.)
-report information and basic stats back to the Volunteer Relations Committee at monthly meetings
-Assist with the planning and execution of volunteer recognition programs and events
|Adults aged 18 and up||1800 Appleby Line, Unit 12, Burlington, Ontario||Not Required|
|Board Member - Quality||Oakville Kiwanis Meals on Wheels||As a board member you will offer advice and guidance to the Executive Director and fellow board members on various quality and safety issues, as well the general duties of a board member.
I.e. ensuring the ongoing evaluation on the direction and mission of Oakville Kiwanis Meals on Wheels.
Maintaining the financial integrity of the agency.
Evaluation the agencies operations and effectiveness.
|Adults aged 18 and up ; Seniors (55+)||Where board rooms available: Sir J. Colbourne centre; United Way office, Speers Rd.||Required|
|Convenor of Equipment||Oakville Girls Softball Association, Mailing Address||Under the direction of the Director of Development, the Equipment Convenor will manage the seasonal procurement and distribution of all Equipment and Uniforms for House League and Select teams, clinics and workshops, facilitating the in-season organizing and distribution of equipment for all relevant OGSA special events, tournaments and outdoor programs.
Key tasks include:
• Manage OGSA Equipment & Uniforms budget for fiscal operating year
• Review existing equipment and make recommendations for replacement and/or repair
• Coordinate Uniforms for House League and Select divisions
• Collect vendor proposals, create equipment purchase proposal, present to Board for approval
• Validate and track equipment lending and disbursement
• Stock on-site Storage units at Trafalgar Park with clinic/training equipment
• Help manage the setup and equipment for opening, gala and tournament dates
• Distribute equipment to indoor training programs, clinics and workshop coaches
• Coordinate with Special Events Convenor to ensure all events are properly equipped
|Adults aged 18 and up ; Seniors (55+)||Oakville|
|Convenor - Sponsorships||Oakville Girls Softball Association, Mailing Address||Working with the Director of Marketing, the Sponsorship Convenor is responsible for managing the overall OGSA sponsorship program, soliciting all sponsorships, and maximizing sponsorship revenue, working in tandem with the Board and the Convenor of Publicity & Promotions.||Adults aged 18 and up ; Seniors (55+)||Oakville|
|Convenor for Permits & Scheduling||Oakville Girls Softball Association, Mailing Address||Under the direction of the Director of Permits & Scheduling, the Scheduling Convenor will manage the preparation and distribution of all OGSA schedules as it pertains to House League, Select and Rep season try-outs, games and tournaments. Acting as a signing authority, will facilitate the on-going coordination of permits as it pertains to the master schedules, and in collaboration with teams, division convenors and umpires, to ensure coverage of all OGSA usage.
Key tasks include:
- Prepare and maintain the master diamond schedule spreadsheet
- Distribute the schedules to all division convenors and coaches
- Collaborate with coaches/convenors to acquire additional or reschedule existing permit times
- Communicate park closures to OGSA and affiliate members, coaches and umpires
- Confirm all rescheduled games with Umpire-in Chief to ensure necessary coverage
- On-going update of master diamond permit schedules (rain-outs/ cancellations/ additions)
- Signing authority for Town of Oakville permit amendments (additions/ returns)
- Provide monthly update of master permit spreadsheet to Director of Permits & Scheduling
|People with a physical disability ; Adults aged 18 and up ; Seniors (55+)||Oakville|
|Director of Development||Oakville Girls Softball Association, Mailing Address||Together with the Board of Directors, the Director of Development oversees the OGSA’s global development strategy; responsible for coordinating development programs for Coaches, Junior Umpires and Athletes, helping implement Long Term Player Development (LTPD) principles and Best Practices, while acting as liaison between the OGSA divisions.
Key tasks include:
- Develop in-depth comprehension of Softball Canada’s Long Term Player Development (LTPD) and working knowledge of LTPD Best Practices
- Enlist knowledge of LTPD to make recommendations and assist with the planning and advancement of internal Development initiatives
- Conduct annual review of Development initiatives and performance within the OGSA divisions, Make recommendations for improved program performance based on LTPD Best Practices
- Advise President and OGSA Board on contemporary LTPD advancements
- Oversee the implementation of LTPD Clinics
- Workshops and Training such as Advanced Training (ATP)
- Player Development Clinics, Group Practices, Junior Umpires, Coaches-NCCP and Colour Your Dream-PWSA
|Adults aged 18 and up ; Seniors (55+)||Oakville, and some nearby cities.||Required|
|Umpire-in-Chief||Oakville Girls Softball Association, Mailing Address||Working with the Director of Development, the Umpire-In-Chief will manage the Junior Umpire Development program, oversee Junior Umpire recruitment, training enrolment, game scheduling and allocation. Key tasks: (in Winter) Post recruitment info and receive applications for program intake; (in Spring) Coordinate with relevant workshop/clinic hosts to facilitate training enrolment, (in Summer) Coordinate with Scheduling Convenor to assign junior umpires to league games and tourneys||People with a physical disability ; High School Students ; Adults aged 18 and up ; Seniors (55+)||Oakville|
|Vice President of House League||Oakville Girls Softball Association, Mailing Address||Together with the OGSA Board of Directors, the Vice President of House League will manage the day to day operation, promotion and planning of the House division; liaise with relevant interlock associations, develop internal programs and promote grassroots involvement within the community.
The Vice President may perform other duties such as overseeing special projects and committees that may occasionally be requested by the Board of Directors.
Key functions include:
- Prepare and present fiscal year operating budget
- Supervise and support division convenors
- Identify and recruit coaches for the House League divisions
- Coordinate with league Registrar to prepare player draft for each division
- Facilitate training programs for players & coaches
- Undertake seasonal review of league operation, policies & procedures, rules and programs, make recommendations for future improvement
- Participate in resolving House League matters of conflict and dispute.
|Adults aged 18 and up ; Seniors (55+)||Oakville, and some nearby cities||Required|
|NCCA Board Member||North Central Community Association, Brant Hills Community Centre||Attend monthly meetings||Adults aged 18 and up||Brant Hills Community Center, Burlington||Required|
|Program Volunteer||Halton Hills. Recreation and Parks Department, Halton Hills - Civic Centre||Volunteers assist instructors in facilitating the program, assisting with sign in and out and end of session evaluations.||Youth ; High School Students||Various locations in Georgetown and Acton||Required|
|Volunteer Board Members||Links2Care, Oakville Office (Oakville/ Burlington/ Milton/ Mississauga), Community Social Services Programs||Interested Applicants should be committed to active participation in bi-monthly board meetings and sub committees. Committee meetings may be held on a monthly or quarterly basis. Board meetings are scheduled every other month at locations within the Halton Region.||various||Required|
|Social Groups Volunteer||Kerrys Place Autism Services, Central West Region - Milton, Community Services Resource Centre||Volunteers will have the opportunity to assist with Applied Behaviour Analysis (ABA) focused social groups, assisting with the development of visual aids and lessons and administrative tasks as needed.||Adults aged 18 and up||Halton Resource Centre (917 Nipissing Rd., Unit H, Milton)||Required|
|Event Planning and Fundraising Volunteer||Community Living North Halton, Milton - 917-B Nipissing Rd||Committee meets once per month to discuss upcoming and potential fundraisers and events. There is a goal set each year for the committee to reach, based on budget needs. The Committee members divide duties both in the planning and at the event itself.||Adults aged 18 and up||Various locations in Milton and Georgetown||Required|
|Fundraiser volunteer||Halton Fresh Food Box, Fresh Food Boxes||People who love to fund raise in a variety of ways would be a real asset to our program. It can be as simple as approaching local sponsors for donations to organizing and hosting a fund raising event to writing grant proposals. Volunteers can self-select the type of fund raising they like to be involved with in conjunction with the Sustainability Committee. Time commitment: dependent on type of fundraising and each fundraisers’ availability.||Adults aged 18 and up||Through out Halton Region|